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VACANCY: OFFICE MANAGER

We are looking for an enthusiastic and energetic office manager to join our Finance & Operations team. In this position you play a key role in our organisation, supporting different teams, and keeping an overview of plans and priorities. You enjoy working simultaneously on various projects and always see to it things come to a good end. With your excellent communication skills, you motivate people to keep the donor management at high level and you explain working procedures to our staff.

About Wemos

At Wemos we consider health a universal human right. As an independent civil society organisation, we aim to improve health worldwide. In line with the Sustainable Development Goals (SDGs) and the ambition for Universal Health Coverage (UHC), we dive into questions such as: How do we achieve a fair and sustainable deployment of sufficient healthcare personnel worldwide? How do we ensure sufficient financial resources to provide everyone with access to good health? And what is needed to ensure that medicines are accessible and affordable? Based on our knowledge and experience in the field, we influence governments and international institutions, and we support local organisations in their advocacy towards national governments.

We work, together with like-minded organisations in Africa and Europe, on three themes: Access to Medicines, Finance for Health, and Human Resources for Health. Do you want to contribute to our mission? Then you might just be the

OFFICE MANAGER (24-36 HOURS)

that we are looking for. If you fit the profile below, we would love to receive your application.

What will you be doing?

Office support

Aligning office processes to ensure high quality and effectiveness.
Product owner of our CRM-system (we currently use Hubspot).
Preparing the agenda and taking minutes during meetings of, for example, the Management Team and the Supervisory Board.
Managing the office occupation schedule.
Responsible for the safety and security policy .

Human Resources

Drafting job advertisement and responsible for supporting the recruitment procedure.
Supporting specific HR processes, such as career and training support.
Focal person for our integrity policy and system and for our safety and security policy.
Keeping personnel files up to date and ensure staff keep up performance cycles.
Interpreting and explaining terms of employment regulations to employees.
Supporting process around diversity and inclusiveness from an HR perspective.
Planning and preparing the Human Resources gatherings (twice a year).
Keeping track of and passing on salary changes.

Fundraising and donor management

Maintaining the major donor calendar up to date, including reporting deadlines.
Coordinating the timely, correct, and complete reporting to our donors.
Keeping track of individual donors, including contact details.
Responsible for the formal communication with our individual donors.
Performing desk research for potential donors.
Working closely with our fundraising team.

Position in the organisation

You are part of the Finance & Operations team in which you work closely with our financial assistant, our project controller and our manager finance & operations, who is also your supervisor. You have a supporting role towards the teams.

What we offer

A versatile and varied position in a dynamic, informal and international working environment; we work with like-minded organisations in Africa and Europe.
A small, international team of highly committed and professional colleagues.
A modern office near the centre of Amsterdam, with good facilities. You have the possibility to work remotely 50% of your working week.
A contract for one year, with the possibility of extension.
A competitive gross monthly salary between €2.780 – €4.090 depending on professional experience, based on a 36-hour working week.
Good fringe benefits (including a sponsored lunch and a working from home allowance).

Requirements

Higher education degree and matching working and thinking level.
At least 3 years of proven experience in a similar role.
Excellent command of the English and Dutch language.
Demonstrable writing and editing skills in both English and Dutch.
Sound experience with MS Office Package.
Experience with HR processes.
Experience with employment abroad is a strong advantage.
Affinity with the themes we work on.

Wemos strives for diversity in its workforce and is committed to an inclusive work environment. We believe that every person is unique and should have the chance to discover and develop talents based on equality and trust. Do you also share our vision? Then you’re warmly invited to apply. We welcome you just the way you are.

How to apply?

Please, send your motivation letter and curriculum vitae to info@wemos.nl no later than 9 October 2022. The first round of interviews will take place in the week of 10 October.